Estimate Board - Ridgeline Painting

Every open quote, how old it is, and what the AI is doing about it

Thu, Aug 27
Exterior window: ~6 dry weeks left
Open estimates
17
$61,400 quoted
Exterior, unsigned
9
$38,900 at risk of winter
Avg age
8.4 days
4 older than 14 days
Close rate, season
41%
55% when quoted within 48 hrs
Follow-ups sent
23
this week, 6 replies
Open estimates by age
CustomerJobQuotedAgeStatusNext step
Marcus & Lena T.
Fox Hollow Dr		Exterior
Full siding + trim, 2 story		$7,85019 daysGoing coldOwner call today, offer Sept 8 slot
Priya N.
Cedar Ridge		Exterior
Deck stain + rail repaint		$2,40012 daysFollow-up 2 sentAI: weather-window nudge, Mon
Dave R.
Oakmont		Exterior
Stucco, 1 story + garage		$5,2006 daysFollow-up 1 sentWaiting on HOA color approval
Angela W.
Willow Creek		Interior
Kitchen cabinets, 32 doors		$4,6003 daysDeciding colorAI sent 3 white samples, awaiting pick
Tom & Sue K.
Fox Hollow Dr		Exterior
Trim, shutters, front door		$1,9502 daysSignedSept 3, crew B, 1 day
Renata O.
Downtown loft		Interior
3 bed, 2 bath, ceilings		$3,3001 dayQuote sentAI follow-up Sat if no reply
AI follow-up, Priya N.
Hi Priya, it's Ridgeline Painting. Following up on the deck and rail quote from the 15th. Heads up: we've got about six good weeks of staining weather left, and our September calendar is filling. Want me to hold a day for you?
Sent Mon 9:05 AM
Sorry, been meaning to reply. Can we do the second week of September? And is the price the same if we skip the rails?
No problem. Skipping the rails brings it to $1,750. I've got Tue Sept 9 or Thu Sept 11 open. Which works?
Sept 11 works.
Booked: Sept 11, crew A, deck stain only. Estimate revised to $1,750. Quote closed at 13 days. Crew B still open Sept 9.
Exterior weather window, next 7 weeks
Sep 1
Full
2 crews, 5 days each
Sep 8
Full
Priya booked 9/11
Sep 15
3 days
open, crew B
Sep 22
Rain
3 days forecast wet, hold interior
Sep 29
6 days
open, both crews
Oct 6
8 days
open, cooler mornings
Oct 13
Risky
nights under 50F, stain only
Exterior days booked
71%of remaining dry days
$38,900 in unsigned exterior quotes vs. 17 open crew days left. Not all of it fits. Prioritize the 3 biggest by value and age.
Marcus & Lena T. ($7,850) will not fit after Oct 6. Owner call flagged for today, not the AI.
Interior season handoff
Past exterior customers, 2024-25
No interior job on file
64
Interior quotes, last 30 days
up from 4 in July
11
Cabinet jobs open
avg $4,100, winter-friendly
3
Oct 1: AI starts "book interior before the holidays" texts to the 64, spaced 15 per week so the calendar doesn't spike.
Rain week Sep 22: 2 interior jobs pulled forward to keep crew A working.
Mockup of a custom AI estimate tracking board for a painting company. Names and numbers are illustrative. crave-media.ai